When it comes to time management, property managers need to focus specifically on the unique daily tasks that you face in running an efficient and profitable business.
Being a property manager is a demanding job that usually requires multitasking, making decisions on the spot and planning ahead.
Implementing time-saving strategies into your workday can make you more efficient, minimize problems and increase your job satisfaction.
To complicate your time management efforts, remember that you are the head of a team comprised usually of maintenance workers, outside contractors, in-house office staff and more.
To be the best property manager, it’s important that you take control of your schedule and understand how to focus your time and efforts to be more efficient and effective at your job.
In order to accomplish all of your property management goals for the day, week and year, boost your skills by following these 10-time management tips for property managers:
1. Make a List
It sounds cliché, but it’s important to create a priority list at the end of each day for tomorrow, or early in the morning of each day.
Include even the small things like taking a lunch break.
Whether you make your list using a computer software program, a scheduling app on your smartphone or in your business planner, create the list and refer to it often throughout the day.
2. Prioritize the List
Determine what needs your attention first and what can wait is critical in managing your time effectively throughout the day and week.
3. Connect with Staff
Whether it’s a 10-minute briefing or a more formal meeting, taking the time to make sure everyone on your team understands what’s happening for the day is a wonderful way to make sure tasks are delegated, help is available and each member knows how to tackle obstacles.
Allowing time for questions, concerns and clarifications now will save everyone time and frustration down the road.
4. Use the Morning Effectively
Studies show that people are generally more productive in the morning when they are well rested and focused.
Schedule your most difficult tasks or projects for the morning so you can be your best and make sure your team is also following this advice.
5. Be efficient with tasks
It’s easy to be distracted when you have many tasks going concurrently. Studies show that working on tasks step-by-step is the quickest and most efficient way to complete tasks.
6. Group Similar Tasks Together
It is more efficient to group tasks together and deal with them either collectively or sequentially. A good example of this is working with contractors.
7. Use Your Tools & Resources
Technology is a wonderful time saver and if you aren’t already utilizing the many different applications that technology provides – it’s time to implement.
Use tools like calendars, texting, social media to enhance efficiency and productivity.
8. Minimize Interruptions
Even if your to-do list is perfect, unexpected events will crop up. Whether it is a personal emergency, or just one of the many innocuous events that arrive each day. So, be determined, close that office door, and focus on the task at hand.
9. Have a Laugh
Life is largely out of our control, no matter how many efficiency programs or productivity experts we listen to.
It can be easy for stress, frustration and guilt to overwhelm a busy property manager, so don’t let it happen or you will be setting yourself up for unavoidable suffering.
So, take it easy, have a laugh, and commit to showing up better next time.